System Features

Great HCM experiences are unified. They give organizations access to a complete picture of their workforce from pre-hire to retire. Our unified cloud platform enables this level of experience, providing a single, flexible, trusted source for all workforce data.

Mosaic HCM is proud to offer its WorkforceOne Human Capital Management platform. We’re dedicated to delivering this outstanding human capital management product with all the bells and whistles your team will ever need—including the unbeatable experience and support of our own human resource and payroll pros. To us, it’s not just about technology; it’s about the journey your candidates and employees take when they interact with your business. It’s about empowering your people to make decisions, evaluate processes, and complete tasks using information that’s right at their fingertips. It’s about your organization. No matter who you are or what your company does, Mosaic HCM is here to help you navigate the complex world of human capital management.

Platform Features

  • Single Database Platform
  • All core functionality co-exists as one without any need for integration
  • Multi-EIN Functionality – all entities reside on single instance of system
  • Mobile and Responsive User Experience – all system functionality lives on a responsive UI design that is consistent across all user devices.
  • Software-as-a-Service (SaaS) model
  • SSAE 16 SOC 1 Type II and AT 101 SOC 2 Type II criteria for security, availability, and confidentiality
  • Availability uptime measures at 99.79 or greater on a monthly basis
  • Primary Data Center – SAS70 Type II, SysTrust, PCI DSS Compliant, U.S. Commerce Dept. Safe Harbor Certified, DOD 8500.2 SCIF
  • Secondary Data Center with real time encrypted data replication
  • Custom reporting throughout the platform from virtually every screen
  • Integrated Document Storage with role-based security
  • Detailed Audit Trail by user and IP address
  • Permanent record retention and data maintenance
  • System email notifications and reminders based on triggers – 170+ notifications depending on system utilization
  • Client specific look & feel – multiple theme options
  • Responsive Mobile Driven User Interface / Experience for employees and managers
  • Email Report Generator – Schedule custom / auto reports to single or multiple email addresses in all formats
  • Custom description and field labeling throughout
  • Auto email report distribution at specific time intervals to specific users or user groups
  • Supported by all Web Browsers
  • Employee / Manager Self Service
  • Custom system experience by user or user groups
  • Unlimited custom reports
  • Custom and configurable interactive dashboards
  • Multi-Factor Authentication – sends code to phone or email
  • Authentication option – integrates to Google or Microsoft Authenticator App
  • Custom security profiles
  • Content configurable by cost center (Dept, Location, etc.)
  • Point-in-Time / Ad Hoc reporting
  • Reporting exportable to PDF, XLS, TXT, CSV, XML and HTML
  • Security levels carried through reporting
  • Multiple languages supported – English (US), English (UK), Spanish, French, French (Canada), Dutch
  • Configurable username and password preferences
  • Mass edit capabilities
  • Cross year and multiple date driven reporting options
  • Navigational hyperlinks throughout platform
  • Configurable alerts and notifications
  • Security controls for feature and data access
  • Labor level / cost centers
  • Analytics – Interactive Analytics dashboards
  • Workflow based user interface
  • Integration through Web Services – Rest API
  • Data encryption
  • Contextual navigation and search
  • In-Product Help (Knowledge Pass)
  • Announcements Module with multiple display options – pop up on login, dashboard, login screen, etc.
  • Company Events and News
  • Employee Directory
  • Document retrieval tracking
  • Analytic charts available within every report/screen
  • GDPR – General Data Protection Regulation
  • Multiple chart dashboard views

HR Features

  • Electronic onboarding – New hire checklists, Workflows, Welcome
  • I-9 submission, sign off, E-Verify integration
  • HR Document and Forms Creator (custom forms)
  • Recruitment / Applicant Tracking System with applicant self-service
  • Free and/or Premium Job Board Integration
  • Resume Parsing, LinkedIn Integration, knockout questions
  • Applicant pre-screening questions
  • Applicant / Interview notifications and tracking
  • Job board / Website integration – eQuest Advantage Network
  • Offboarding – Exit interview / Termination details and workflows
  • Performance Management – review workflows and notifications
  • Define and measure competencies, goals, core values
  • Goal Development Module – continuous feedback and goals tracking
  • Performance Assessments – Employee, Peer, Manager, and Multiple Users
  • Succession Planning
  • Online Benefit Administration – enrollment, management, workflow, EDI Carrier Connections
  • Employee Perspectives – scorecard of key employee metrics
  • Benefits drive payroll deductions
  • Company policy & document acknowledgement and tracking
  • Talent Matrix Dashboards
  • Company portal with communications, events, announcements, and custom dashboards
  • System-built organizational chart
  • Total compensation statements
  • Leave Management Module
  • Email Notifications Module – date expirations, triggers, etc.
  • Pay Grades/steps
  • Salary, Pay, Job, Position, Cost Center History
  • Built-in governmental compliance reporting – W-4, I-9, VETS 100, EEO, FMLA, OSHA
  • Asset / Company Property management
  • Vehicle Management
  • HR Actions – Customized requesting module with workflow
  • Training Course Management
  • Certification Management
  • Credential Management
  • Skills Tracking
  • Incident / Discipline tracking and management
  • Custom HR fields tracking
  • W-4 and I-9 System Forms
  • E-Verify Integration
  • Turnover rate reporting and analysis
  • Checklists tied to Workflow, Custom forms and HR Actions
  • Job tracking and Change workflow
  • Establishment of HR policies (what/who/when)
  • Position Management
  • Grouping of data into profiles
  • Centralized interface across HR processes
  • Management of past, current, and future employee information
  • Support for different employee workflows based on business rules
  • Ability to connect organizational trees to labor levels and general ledger
  • Import of historical data
  • Creation and management of organizational hierarchy
  • Compensation Management – Merit Matrix, model increases, linked to performance, workflows
  • Position-based planning
  • Scheduled Events – push custom forms and HR Actions to users for viewing and sign off
  • OSHA, Vets 100, and EEO Reporting
  • Incentive Compensation
  • Mobile Online Benefits Enrollment
  • Dynamic Workflows
  • Mobile Applicant Experience
  • Employee Engagement Tools
  • Headcount Reporting
  • Organization Charts
  • Social Platform Integration
  • Succession Skill Gap
  • Hiring Stage Workflows
  • Multi-Currency

Payroll Features

  • Intuitive and customizable payroll process checklist
  • Real-time processing and data visibility
  • Detailed labor distribution
  • Multi-EIN functionality – all entities live on a single instance of the platform
  • Master
  • Multi-EIN Timesheet – single timesheet across all EIN’s with calculations pushed to correct EIN
  • Custom cost center allocation and reporting
  • ACA Management Module
  • Electronic and instant pay statements
  • Unlimited direct deposit accounts / Pay Card payments
  • Simultaneous payroll entry by multiple users
  • Complete tax management and compliance (All Federal, State, Local)
  • Access to live payroll reporting during processing
  • General ledger interfaces and custom reporting
  • Benefit plan attachment tied to deduction with employer costs
  • 401(k) contribution management / 180 and 360-degree interfacing with vendors
  • Multiple and custom check and/or statement distribution
  • W-2 and 1099 processing
  • Automated reciprocity tax withholding
  • Permanent retention of payroll reporting
  • Local check printing capabilities
  • Print and calculate manual checks off payroll cycle
  • Gross to net and net to gross analysis
  • Reconciliation pay statements
  • Correction delta process easy reconciliation of payroll edits
  • Build-in test environments
  • Multiple payroll frequencies
  • Detailed and custom payroll batch creation
  • Pay statement templates
  • Sophisticated payroll calculation rules
  • Compensation change history reporting
  • Payroll alert and reminders with sign-off
  • Built-in error prevention
  • Custom Tax Overrides
  • Paid time-off accrual management, tracking, and reporting
  • Definition-based Auto-calculations
  • Effective dating capabilities throughout system
  • Calculation of pay policies
  • Real-time Total Compensation Statements
  • Ability to manage pay groups for employees with similar payroll processes
  • Garnishment processing and management
  • Profile based security and authorization
  • Flexible compensation codes
  • Pay Statement Warnings
  • Control withholding order of deductions
  • Standard Payroll Report Library
  • Allocation of compensation for different entities
  • Geo-spatial tax identification
  • Certified Payroll Processing
  • Workers Compensation reporting
  • PII Audit
  • Point System and Tracking
  • Minimum wage makeup calculations
  • Automated Retro Calculation for Salaried Employees
  • Employee Paycheck Simulator
  • Garnishment Wizard
  • Multiple Payroll Processing
  • WOTC Integration
  • Multi-Currency

Time & Labor Features

  • Custom online timesheet templates and configurations
  • Rules Engine containing over 300 time automation rules
  • Mobile app / Smart phone access for all users – responsive across all devices
  • Real-time punch records
  • Automatic rule enforcement
  • Exception based management with email notifications and triggers
  • User allocated labor tracking
  • Attestation Module
  • Accruals Module
  • Calendar attendance reporting
  • Real-time attendance boards
  • InTouch Time Clocks – 7" touch screen clock with multiple screen options (Biometric, Proximity, or Barcode)
  • Multiple time collection methods and profiles by user / groups
  • Automatic processing to payroll within single database
  • Multiple shift and shift differential functionality
  • Auto report generation to managers hourly, daily, and weekly and more
  • Custom approval process workflow
  • Mobile punch with GeoFence capabilities
  • Points tracking
  • IP Address / Punch Restrictions – set approved punch-in centers and times
  • Time off requesting module with rules engine
  • Multiple Accrual Policies
  • Auto-populated Company Holidays
  • FMLA request and tracking module
  • Back up Manager Delegations
  • ACA management – tracking, reporting, and alerts
  • Expense management
  • Multiple pay rates and rate tables
  • Late/Early/Absent push notifications
  • Budgeted time vs. actual worked reporting
  • Standard Reports Library
  • Overtime management and prevention capabilities
  • Overtime Requesting module
  • Email Notification Time Approvals – ability to approve from email without accessing system
  • Daily Timesheet Detail email notification to manager
  • Timesheet Change Request processing from employees with approval process
  • Notifications Module
  • Permanent Detailed Audit Report
  • Job Costing
  • Master Multi-EIN Timesheet

Scheduler Features

  • Optimized Schedule Generation
  • Workload Planning
  • Auto populate employee shifts based on multiple levels of criteria
  • Skills, Positions, Credentials, Certifications, Experience, PTO, Existing Shifts drive auto shift assignments
  • Employee Work Time Availability and Preferences
  • Planned-to-actual schedule metrics
  • Coverage Maps, Graphs, and Metrics
  • Constraint Based
  • Define Shift Coverage and shift assignment criteria
  • Automatic enforcement of scheduling policies
  • Generate schedules to take in account hours per day, hours per week, consecutive days worked, etc.
  • Employee Self Service
  • Shift Swaps
  • Request for Coverage
  • Request open shifts
  • Management approval workflows
  • Scheduled vs. Actual
  • Budget and workload definitions
  • Schedule Pattern Templates
  • Timesheet Sync
  • Open Shift Management
  • Custom Notifications
  • Automatic shift assignment
  • Color-coded availability
  • Drag-and-drop fill
  • Employee Availability and Preferences Calendar
  • Scheduling experience across day, week, and month views
  • On-Call Scheduling
  • Automatic Schedule Creation
  • Workload Manager with Volume Forecasting
  • Mobile employee and manager scheduling experience
  • HPPD with variance reporting
  • Freeze and Auto-Assign Shifts
  • Daily Schedule Maintenance

Marketplace Features

  • EDI Benefit Carrier Connections
  • COBRA Administration
  • Premium Reconciliation
  • 401(k) 180 and 360 Degree Integrations
  • EasyBackgrounds – Background check and screening integrated service
  • E-Verify
  • Google Cloud – Integration with Google Cloud
  • HR and Payroll Answerforce – Walters Kluwer HR and Payroll Compliance Library
  • CMS Staffing Data Submission (Payroll Based Journal – PBJ)
  • eQuest Advantage Network
  • eQuest Premium Job Boards
  • Knowledge Pass – Internal Training Resources
  • Web Services – REST API (SOAP)
  • Tax Credit Co. – WOTC Services Integration

Connect With Us

Your business is built with your people. Our business was built with your people, too. When you’re ready to learn how your processes can improve with a single-database HCM platform, we’re ready to show you the way! Reach out to our Mosaic team so we can show you a demo, answer your questions, and start building a solution that’s tailor-made for your unique business needs.

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